Data Specialist I
Compton, CA
Full Time
Program Evaluation and Data Team
Student (College)
sPECIAL sERVICE FOR gROUPS, INC
job Annoucement
Title: Data Specialist I Division: HOPICS/ Program Evaluation and Data Unit
FLSA: Non-Exempt, Full time Supervisor: Data Supervisor
Pay Range or Rate: $21-$24 Per Hour Revised: 04.26.2024
SummaryUnder the direction of the Program Evaluation and Data Manager, the Data Specialist will be responsible for securing data from various sources, transferring the information into an electronic data system for storage. The Data Specialist is also responsible for entering financial and outcomes data into various provide summary reports to improve program performance and deliverables. Required to design/develop spreadsheets and tools necessary to provide accurate reports for the Homeless, Housing, and other Programs for HOPICS.
Essential Functions- Working collaboratively with program managers, supervisors, and direct service staff with data clean-up efforts.
- Keeping track of client funding streams and cost centers and entering them into HMIS and other systems
- Review enrollment data quality for interim housing, housing navigation, and rental assistance programs.
- Entering Financial assistance into HMIS for Time Limited Subsidy Programs
- Entering Motel/Hotel Vouchers for various programs
- Creation and maintenance of spreadsheets to track financial assistance for clients
- Data Specialist responsibilities include conducting full lifecycle analysis to include requirements, activities, and design.
- Data Specialist will develop analysis and reporting capabilities.
- Monitor performance and quality control plans to identify improvements.
- Submit weekly, monthly, and quarterly data and performance reports
- Assist with data entry and data integrity efforts.
- Provide technical assistance to program staff
- Work collaboratively with the Quality Assurance team
- Ensure compliance with program milestones and service activities
- Prepare reports in conjunction with program managers in accordance with funding requirements
- Trouble Shoot compliance issues i.e., documentation errors in client files, program activities, service coordination/case management, housing placement, move in assistance, community re-integration is entered into the physical and electronic file.
- Work with direct service staff to ensure data into HMIS and CHAMPS systems within 24 hours.
- Prepare project reports in accordance with funding requirements.
- S/he will assist in trainings and provide support to necessary staff, providers, and other project partners participating in project. Prepare reports in accordance with program requirements and Division policies.
- Attend all program, department, funding specific and other associated meetings, and trainings as required or needed.
- Some evenings and weekends required.
- Perform any other appropriate responsibilities as assigned by Senior Manager of Data Quality and Associate Director of Contracts, Compliance, and Performance.
- Must know, understand and be able to articulate the mission, vision, and core values of HOPICS.
- Obtain and maintain the working knowledge of all HOPICS programs and their eligibility criteria.
- Ability to understand and carry our oral and written direction.
- Maintain files/records on client services in compliance with HIPAA, 42 CFR Part 2 and other funding requirements for audit purposes.
- Maintain appropriate boundaries; and adhere to SSG’s Code of Ethics and HOPICS’ Core Values.
- Represent the Agency in a professional manner at meetings and community events.
- Regular attendance required.
- Other duties as needed.
Secondary Functions
Perform other duties as assigned by the Program Evaluation and Data Manager and Associate Director of Contracts, Compliance, and Performance.
Minimum Qualifications - Knowledge, Skills and Abilities Required
- Associates Degree in Social Services or other administrative, business or housing field is required from an accredited or state approved college or university OR 2 years’ experience working in social service field; case management and homeless program experience preferred.
- If in recovery, a minimum of three (3) years of being drug and alcohol free is required.
- Working knowledge of Microsoft Word, Excel, and other database programs. Knowledge of resource development, case management and documentation. Ability to work with clients from diverse cultural, ethnic, and socio-economic backgrounds. Ability to communicate effectively, both written and orally.
- Verification of Employment Eligibility and Background Clearance.
- TB test required (Not more than (3) month prior to or (7) days after Date of Hire, and renewed annually thereafter),
- CPR and First Aid Certification required within 30 days of employment with company and valid Driver’s License and auto insurance required. Reliable transportation is required.
- Ability to communicate effectively, both written and orally.
Non-Essential Qualifications:
Experience using HMIS and CHAMPS
Supervisory Responsibilities:
This position does not have any supervisory responsibilities.
Environmental Conditions (Working Conditions)
This position is responsible to work in “client friendly” environments and is required to visit other shelters and homeless access centers as part of their duties. Local automobile travel is required. There is some responsibility to work in noisy environments where children and adults are present.
Physical Requirements
The Data Specialist typically spends time sitting, standing, typing, thinking, writing, walking, driving, carrying (max. 25 lbs.), listening, speaking.
Mental Requirements
This position will require the individual to be able to handle any/all of the following: constant distractions, interruptions, uncontrollable changes in priorities/work schedules: be able to process information, think and conceptualize.
Special Service for Groups is an Equal Opportunity/Affirmative Action Employer
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